Office Manager at IMI

We are looking for a service-minded and organised Office Manager who enjoys supporting people, creating structure and making things run smoothly. If you thrive in a varied role where administration, office management and HR support come together, this could be the perfect opportunity for you!

About the Role

IMI Supply Chain Solutions is a leading software provider specialising in sustainable logistics and order management, with offices in Sweden, Norway, Poland and the UK. As our Office Manager, you will be part of our People & Culture team, which is responsible for HR and Office Management across the organisation. Together, we work to create a positive employee experience and a well-functioning workplace.

Based at our office in Fredrikstad, you will play a central role in supporting our Norwegian operations, while also providing administrative support to colleagues in other locations. You will work closely with the People & Culture team, managers and other functions across the business. Occasional travel to our other office locations is required as part of the role.

This is a varied and hands-on role where you will help create structure, improve ways of working and ensure that our employees receive the support they need in their everyday work.

The expected start date is January 2027.

Key Responsibilities:

Office Management:

• Oversee the day-to-day running of the office and help maintain a welcoming, well-organised and productive working environment

• Manage relationships with landlords and suppliers, and coordinate purchases, agreements and other office-related matters

• Handle invoices, approvals and cost allocation

• Plan and coordinate internal activities, meetings and events

• Act as a point of contact, helping employees feel welcome, supported and included

HR and administrative support:

• Provide ongoing HR administration and support with employee-related matters

• Support the onboarding process and coordinate practical arrangements for new employees

• Coordinate meetings and training sessions, and provide administrative support to managers and colleagues

• Contribute to developing and improving processes and ways of working to create a positive employee experience

Your Profile

You have a genuine passion for service and enjoy helping people. You are proactive, organised and solution-oriented, with a keen eye for detail. You take initiative, work independently and are comfortable prioritising tasks in a dynamic environment. You enjoy finding practical solutions, improving processes and creating structure that helps both employees and the business succeed.

As a person, you are approachable, collaborative and thrive on building positive relationships. You take pride in contributing to a welcoming workplace where people feel supported, engaged and valued.

We Believe You Have:

• Experience in a similar administrative, office management or HR support role

• Strong administrative skills and good digital proficiency

• Good knowledge of Microsoft Office, particularly Outlook and Excel

• Strong communication skills in both Norwegian and English, written and spoken

Preferred Qualifications:

• Knowledge of Polish

• Experience with invoice processing and contract administration

• Experience working in the IT industry

Why IMI?

At IMI, you will have the opportunity to make a real difference and contribute to our continued growth. We offer a workplace with a strong sense of team spirit, a high degree of autonomy and excellent opportunities for professional development.

Our culture is built on trust, collaboration, personal responsibility and continuous improvement. We believe in creating an environment where people feel included, are encouraged to take initiative and can grow together. We also offer a competitive benefits package, including additional vacation days and an attractive pension plan.

Application

Is this the right role for you? We warmly welcome your application. Applications are reviewed on an ongoing basis. If you have any questions about the position, please contact our HR Business Partner, Ebba Olofsson, at ebba.olofsson@im.se.