Family Operations Coordinator Wanted for a Long-Term Role in a Private Home

On behalf of a resourceful and family-oriented household in Snarøya, Norway, we are seeking an experienced, professional, and highly organised Family Operations Coordinator & Household Manager for a long-term and central role within the family.

This is not a traditional nanny or housekeeping position. It is a multifaceted role combining family operations, household management, administration, logistics, travel coordination, digital organisation, and practical family support.

You will serve as a trusted right hand to the family, helping to create structure, efficiency, and peace of mind in a busy household. The position is ideal for someone who enjoys taking ownership, anticipates needs before they arise, and thrives in an environment where discretion, initiative, and high standards are valued.

The family has three children, aged 11, 7, and 5, who are active, curious, and well-functioning. The parents have demanding professional careers and are committed to providing a stable, warm, and well-organised family life. They are looking for a reliable and long-term partner who can contribute both strategically and practically to the smooth running of their home.

• Location: Snarøya, Bærum, Norway
• Position Type: Permanent, Full-Time (100%)
• Start Date: August 2026
• Live-in Position: Private living quarters with separate entrance, bedroom, bathroom and kitchenette

Has a high level of integrity and naturally operates with discretion and professionalism.
You are highly organised, proactive, solution-oriented and capable of managing multiple responsibilities simultaneously while maintaining attention to detail. You enjoy creating systems, improving processes, and bringing structure to complex everyday operations.
You are comfortable working independently, taking initiative, and solving problems before they become issues.

Strong interpersonal skills, sound judgement, and the ability to build trust over time are essential.

Family Operations & Child Support

• Coordinate and support the children's daily routines, school commitments, extracurricular activities and transportation
• Ensure that family logistics, schedules and transitions run smoothly
• Assist with planning and coordination of family activities
• Provide practical childcare support when needed
• Assist with travel logistics and family events
• Contribute to creating structure, predictability and stability in family life

• Coordinate and follow up on the family's daily practical needs
• Plan, implement and maintain household systems, routines and operational processes
• Ensure that the home remains organised, functional and well maintained
• Follow up maintenance needs related to the property, equipment and household assets
• Coordinate and supervise external service providers, including cleaners, maintenance personnel, contractors and suppliers
• Arrange service appointments, repairs, inspections and preventative maintenance
• Manage household subscriptions, service agreements and recurring contracts
• Oversee household purchasing, supplies and inventory management
• Ensure that household essentials are consistently available
• Plan and carry out grocery shopping and household procurement
• Plan family meals in collaboration with the family
• Prepare and serve family meals some days of the week.
• Prepare simple meals and school lunches for the children when required
• Coordinate meals and practical arrangements during travel, events and visits from guests
• Maintain organisation and structure within kitchens, storage areas and common spaces
• Continuously identify opportunities to improve household efficiency and organisation

• Manage calendars, appointments and scheduling related to family operations
• Organise and maintain household documentation and digital records
• Coordinate deliveries, bookings and external appointments
• Follow up important deadlines, commitments and recurring tasks
• Maintain operational checklists, procedures and planning systems
• Assist with project coordination and special family initiatives

The family values structure, efficiency and intelligent use of technology.
Responsibilities may include:

• Organising digital information and documentation systems
• Developing and maintaining operational procedures and workflows
• Supporting the implementation of AI-based assistants and automation tools for household operations
• Creating digital systems, templates, checklists and process documentation
• Identifying opportunities for efficiency improvements through technology and automation
• Supporting the continuous development of systems that improve household and family operations

This position requires a proactive and self-directed professional who takes ownership of responsibilities and consistently demonstrates sound judgement.
You will become a trusted and valued resource within the family, contributing to a calm, organised and supportive environment while maintaining the highest standards of confidentiality, professionalism and discretion.

• Experience from a similar role within a private household, family office, executive support, hospitality, operations, administration, household management or nanny position
• Experience supporting families with school-aged children
• Strong organisational and administrative skills
• Good digital competence and confidence using modern systems and technology
• Excellent English skills, both written and spoken
• Ability to work independently and proactively
• Strong problem-solving and coordination skills
• Able to swim
• Non-smoker

• Permanent, long-term employment in a respectful and professional household
• Competitive compensation package
• Private living quarters with separate entrance
• Structured working hours Monday to Friday, with flexibility when needed
• Opportunity to travel with the family on selected trips throughout the year
• High level of trust, responsibility and independence
• A professional working relationship where your contribution is genuinely valued

Instead of a traditional cover letter, we would like you to reflect on the following situation:
"You have been working for a family for three weeks and notice that the children's school clothes are often missing in the mornings, gym bags are frequently forgotten, and the refrigerator is regularly missing basic household essentials. No one has asked you to address these issues. What would you do?"

We are particularly interested in candidates who demonstrate initiative, ownership, sound judgement and a proactive mindset.

Applications are reviewed on an ongoing basis. Please submit your CV together with your reflection.