HR Assistant | OSM Thome Norway

OSM Thome is looking for a structured and service‑minded HR Assistant to join our shore HR team on a temporary basis. This role is a maternity leave cover and offers an excellent opportunity to gain hands‑on experience within HR operations in a global maritime organization.
As an HR Assistant for our shore-based staff, you will be supporting key HR functions, including recruitment, onboarding, employee relations, training coordination, and administration. You will work closely with managers and employees across departments, ensuring smooth processes and a positive employee experience. The position is suitable for those who want varied work tasks, a fast pace of work, and a workplace with pleasant colleagues in the southern town of Arendal. 

Duties and Responsibilities:

Recruitment & Onboarding

• Support the end-to-end hiring process, from job posting to new joiners’ onboarding

• Supply job advertisements and explore innovative channels to attract qualified candidates

• Maintain and monitor pre-employment documentation and requirements

• Maintain communication with candidates to answer questions, coordinate and schedule selection interviews and meetings

• Support with preparation of employment contracts, offer letters, and related documentation

HR Operations & Employee Life-cycle Management

• Maintain and monitor all HR systems throughout the employee life-cycle.

• Track employee movements and ensure timely updates to employment status and coordination of relevant benefits.

• Provide support to employees and respond to HR-related inquiries in a timely and professional manner

• Support full compliance with the resignation process and related procedures

• Provide guidance to resigning employees and conduct exit interviews as needed

• Ensure accurate salary, claims and benefits payments, including proper calculation and timely reporting

• Maintain proper archiving of HR-related documentation

Learning & Development

• Closely follow and update a Training Progress Tracker to monitor completion of Training Matrix for new joiners and refresher courses for all employees

• Assist in organizing internal training courses, booking meeting rooms, and communication to employees

• Work closely with the relevant business units to develop and evaluate learning initiatives and to ensure completion of the learning curriculum

Admin & events:

• Reception reliever and admin back-up

• Support the planning, coordination, and monitoring of employee engagement events and activities

• Inform new joining employees of well-being and benefits opportunities

Qualifications and Requirements:

• Relevant education in Human Resources, administration or a related field however, relevant work experience may compensate

• Experience working in the Human Resources department, ideally in an international organization

• Strong analytical skills with a high level of attention to detail

  Flexible and adaptable, capable of handling the diverse responsibilities of a generalist role

• Excellent verbal and written communication skills in Norwegian and English, with the ability to interact professionally via phone, email, and in person.

• Friendly, service-oriented, and attentive, demonstrating strong interpersonal and customer service abilities

What can we offer?

• A dynamic and collaborative work environment in a reputable company

• Opportunities for professional development

• Competitive salary and benefits package

• The chance to work with a diverse team and engage in challenging projects

• A supportive and inclusive company culture

• All OSM Thome employees should display the following core values: Safety, Relationship, Transparency, and Innovation

• This role provides a perfect platform to develop your HR career in an international organization and gain hands-on experience across all areas of human resources

We screen and interview relevant candidates consecutively, and the position may be filled before the deadline. If you see yourself in the role described above, we invite you to apply today!