Project Administration Lead

We are looking for Project Administration Lead
Pnr: 23034

Job Description:

• Correspondence repository work towards Client, subcontractors, partners, and others.
• Proof-reading.
• Compiling adobe/ .pdf-files.
• Compiling and distributing weekly reports & monthly reports
• Communication with project members in other client locations.
• Communication with Client, contractors and sub-contractors.
• Project manning in internal resource planning programme.
• 3rd party mobilisation.
• Coordination of requests for project personnel (onboarding)
• Project office seating charts.
• Arranging kick-offs/ milestone celebrations/ project-related events.
• Provide administrative support to project members.

Qualifications:

• Upper secondary school or equivalent (long work experience from similar employment may compensate for lacking education).
• 3-5 years' experience from similar type of work.
• Preference with experience in working in large projects and in multicultural/ multilingual workplaces.
• Office365, especially Teams, Sharepoint and Word.
• Excellent organisational skills with attention to detail.
• Advantage with experience from a correspondence handling system (ProArc or equivalent).
• Structured, accurate and systematic.
  Proficient IT skills and good knowledge of Office365 tools (Teams, SharePoint, Word)
• Some knowledge of SAP.
• Must master Norwegian and English well.
• Administrative background (through experience or education).
• Experience in working in multi-cultural and multi-lingual projects.

• Ability to organize and coordinate multiple tasks and priorities in parallel in a fast-paced environment.

Personal traits:

• Positive, service-minded, and flexible.
• Strong interpersonal and communication skills (both written and verbal).

Applications will be evaluated continuously

Language:

• English
• Norwegian

In Head Energy you get:

• Permanent- or project employment with the best conditions.
• Access to the industry's most exciting job opportunities
• Personal follow-up, mentoring and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses.

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Head Energy's application process is simple and straight forward. Upon registering your CV or LinkedIn-profile, you are able to apply to jobs by the push of a button. Keeping your profile up to date will increase our ability to match your competence and upcoming jobs.

Head Energy is an independent Scandinavian engineering & consulting house providing a wide range of products to onshore and offshore industries. We work with reputed clients in Energy, Civil Construction & Infrastructure, and Industry.
Head Energy has more than 900 employees, and offices in Bergen, Stavanger, Oslo, Trondheim, Gothenburg, Stenungsund, Esbjerg, Odense, and Hamburg. We are employee owned, client focused and growth oriented.
We live by our core values: Responsible | Honest | Inclusive | Innovative.
Our vision is to bring our employees and clients one step ahead.