Project Administration Lead

Project Administration Lead

Location: Asker

 

Role overview

We are seeking an experienced Project Administration Lead to provide comprehensive administrative and coordination support to large, multidisciplinary projects. The role is central to ensuring efficient project communication, documentation handling, reporting, and personnel coordination, working closely with internal teams, clients, contractors, and partners across multiple locations.

 

Main responsibilities

• Manage and maintain the project correspondence repository for communication with clients, subcontractors, partners, and other stakeholders.
• Proofread and quality-check project correspondence, reports, and documentation.
• Compile, edit, and distribute documents and reports, including weekly and monthly project reports.
• Handle document compilation and formatting using Adobe/PDF tools.
• Support communication and coordination with project members across different company locations.
• Act as an administrative interface towards clients, contractors, and subcontractors.
• Manage project manning data in the internal resource planning system.
• Coordinate third-party mobilization and onboarding of project personnel.
• Handle requests related to project staffing and onboarding processes.
• Maintain project office seating charts and workspace coordination.
• Arrange project kick-offs, milestone events, and other project-related activities.
• Provide day-to-day administrative support to project team members.

 

Qualifications

• Upper secondary school or equivalent education, extensive relevant work experience may compensate for formal education.
• Minimum 3 years of experience in a similar administrative or project support role.
• Experience from large-scale projects and multicultural or multilingual environments is preferred.
• Strong organizational skills with high attention to detail.
• Experience with correspondence handling systems such as ProArc or equivalent is an advantage.
• Structured, systematic, and accurate working style.
• Proficient IT skills with strong knowledge of Office 365 tools (Teams, SharePoint, Word).
• Basic knowledge of SAP is an advantage.
• Administrative background through education and/or professional experience.
• Ability to organize and coordinate multiple tasks and priorities in a fast-paced environment.
• Positive, service-minded, flexible, and collaborative mindset.
• Full professional proficiency in both Norwegian and English.

 

P.S.: Working at euroRessurs gives you the possibility of joining exciting projects in areas that really fit your career growth and personal goals! To find out more, please apply! We are happy to explore how we can collaborate together 🙂