Senior Administrative Coordinator

Organisasjon

Location: Asker
Duration: 01.12.2026 -31.12.2028

Dovre Solutions AS is a trusted global provider of high-value project management services. We have over 30 years of experience as a global provider of project professionals and engineers for large investment projects within our Project Personnel business area. As a leading provider of services to operating and engineering companies, we are committed to provide our clients with the best possible service. All our candidates go through an extensive selection process supported by ISO 9001. To secure the best match for a project, we take time to get to know the person behind the CV.

Arbeidsoppgaver

We are seeking a highly organized and proactive Senior Administrative Coordinator to support our Legal and executive management team. The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Work on Board Material:

• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner.

Prepare Presentations:

• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data. 

 Arrange Conference Gatherings:

• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.

High Level of Confidentiality:

• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.

General Administration:

• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items, 
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms

Ønskede kvalifikasjoner

Required Work Experience:

• Proven experience as an executive Assistant or similar role.

Required Qualifications:

• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors
• Able to prioritize work and deliver within short time limits
• Flexibility and working capacity

Vi kan tilby

Dovre Solutions is an equal opportunity employer. We encourage applications from anyone meeting the requirements for this position.

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