Join Omega Subsea as Assistant Personnel Coordinator

Are you looking for a role where you can grow, learn, and make a real impact from day one?

We’re hiring an Assistant Personnel Coordinator to join our Crewing team—supporting offshore operations and helping ensure the right people are in the right place at the right time.

This is a newly created positon, perfect if you enjoy structure, coordination, and working with people.

Key responsibilities

• Travel arrangements. (flights, accommodation, logistics)

• Visa applications and documentation.

• Maintaining crew system and certificates.

• Ensuring documentation is complete before mobilization.

• Supporting daily administrative and coordination tasks.

• Tracking personnel appraisals. (ROV/Survey)

• Collaborating with internal teams and external providers.

Qualifications

• Relevant education in HR, administration, or logistics.(experience can compensate)

• Experience in administration, logistics, HR, or similar is an advantage.

• Offshore, subsea, or maritime experience is a plus—but not required.

• Comfortable with Microsoft Office and planning tools.

• Quick to learn new systems.

• Strong communication skills in Norwegina and English.

Personal qualities

• Structured and detail-oriented.

• Eager to learn and develop.

• Service-minded and supportive.

• Able to manage multiple tasks and deadlines.

• A strong team player.

Why Join Omega Subsea?

• Hands-on exposure to subsea and offshore operations.

• Be part of a highly skilled team delivering advanced subsea operations worldwide.

• Work in a company known for strong technical expertise and a solid safety culture.

• Grow your career in a fast learning and supportive envoronment.

• Thrive in a dynamic, professional, and collaborative environment.

• Enjoy competitive terms and conditions.

The selection process will be conducted on an ongoing basis until the application deadline.

From our locations in Norway and the UK, Omega Subsea is a market leading provider of ROV, survey and subsea management and personnel services to the global subsea industry.

We offer knowledge, experience and cost-effective solutions to our customers through a proven, multinational operational structure.

Omega Subsea was established in 2012 by senior personnel from the subsea contracting industry, with an average of 20 years of relevant experience.

Our employees are highly competent, experienced and independent. We demonstrate determination, ownership, flexibility and dedication to solving challenges.