Executive Assistant with a global responsibility

We are seeking a highly organized and proactive Executive Assistant to be part of and contribute to the success of our dynamic organization.

We are looking for a person who can thrive in an environment with a high degree of autonomy and flexibility, while also being able to handle multiple tasks efficiently and with a proactive approach. Although the position is challenging, we believe it can be suitable for you who want to grow in a position over time and we value personal qualities over experience.

As the Executive Assistant to the CEO of Business Unit Global Business, you will be operating in a global, dynamic and exciting environment on a daily basis. The position may require some travelling internationally, based out of Norway.

The primary working site is currently Nøtterøy, however the company has entered into a new contract at Skoppum (new train station) from second half 2026. The position will also allow some remote working.

About the position:

• Manage calendars, scheduling appointments and meetings.
• Screen and prioritize emails, phone calls, and other correspondence.
• Prepare reports, presentations, and other documents for meetings and events.
• Support in the preparation of meeting agendas, minutes, and follow-up actions.
• Make travel arrangements and accommodations for executives according to company policy.
• Conduct research and compile information as needed.
• Assist with special projects and initiatives as assigned.
• Maintain confidentiality and discretion in handling sensitive information.

We believe this is you:

• Bachelor's degree in a related field, such as economy, HR, marketing or management, is preferred.
• Proficiency in Microsoft Office suite and other relevant software.
• Excellent organizational and time management skills.
• Strong, Norwegian and English, written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and professionalism in handling confidential information.

We offer:

• A good working environment with lots of fun.
• A company culture with an innovative and agile mindset.
• The opportunity for continuous personal and professional growth in a truly global environment with the possibility to work abroad for a longer or shorter period of time.
• A position with a wide network of contacts both locally and internationally.
• We offer exciting challenges in a growing company.