Office responsible and leadership support for COO

NEC OncoImmunity AS is constantly growing, and we would like to add to our team an  

Office responsible and leadership support for COO. 

The right person for the role has a burning commitment to people, is service oriented and likes speed and structure. As Office responsible, you will be a key person in our office landscape. It is therefore important that you are outgoing, positive and energetic, and like to create well-being both in and outside the office – a kind of a “Heart Officer”. As a leader support, you will be supporting our COO in practical day-to-day tasks related to smooth operations of our company. 

You thrive in a role with varying tasks and work well both independently and across teams.  

You are structured and accurate with good planning and prioritization skills along with good communication and collaboration skills. Good English and Norwegian language skills is necessary. You have a high degree of integrity and ability to handle confidential information. You are flexible, accurate and quality conscious. 

You have of course a good knowledge of the M365. We also believe it will be a great advantage to have previous experience from similar positions, and experience with recruitment work (from candidate search to selection) is preferred.  

Office responsibilities: 

• Maintain a professional and tidy office area including meeting rooms 
• Responsibility of monitoring and keeping the office in a well-functioning state 
• Interfacing with suppliers e.g., ordering and being present for deliveries of orders and office services. 
• Maintain contact with landlords re contracts, cleaning company, parking places, maintenance team, gardener etc 
• First contact for visitors 
• Handling post and courier shipment 
• Booking of meeting rooms outside office and food/drinks 
• Collaborate with safety representative. 
• Other ad hoc tasks for office 

Leadership support:  

• Responsibility for the calendar, answering e-mails and assisting with practical tasks 
• Organize and coordinate agreements, meetings and events 
• Travel and accommodation bookings – deliver travel expenses in Tripletex 
• Organize and coordinate board meetings/other executive meetings in Oslo 
• Maintain physical archive for documents and agreements  

Admin support recruitment 

• Assist the team from seek to selections with planning interviews, communications with candidates etc. 
• Knowledge of Trello recruitment system is an advantage but not critical. 
• Create job adds on LinkedIn and FINN.no 

HR related tasks: 

• Keep records of holiday and absence 
• Some onboarding tasks for new employees 
• Arrange and responsible for social events like summer party, Christmas dinner, monthly achievement celebrations. 

What we offer: 

• An exciting working environment at the forefront of AI applied in cancer immunotherapy and infectious disease research. 
• Competitive salary based on your level of experience.  
• Work in an international environment. 
• Social and team-building activities 
• Additional vacation during the days between Christmas and New Year's Eve 
• Competitive pension scheme (7% of salary) 
• Complimentary treatment insurance 
• Bonus scheme based on performance evaluation 
• Flexible working hours and with some possibilities for home office.