Executive Assistant

As a leader in transport solutions, Siemens Mobility shape connected mobility. The mobility environment is being shaped by three megatrends: climate change, population growth and digitalization. These trends demand for seamless, sustainable, reliable, and secure mobility solutions.

Digitalization is helping us to master these trends and continuously transform the way we travel. Therefore, we are constantly innovating our portfolio to shape the future of mobility. We believe that technology with purpose has the potential to solve the greatest challenges of our time.

At Siemens we put our people first; we are curious minds, ground breakers and innovation drivers, united in a unique mission- to create a better tomorrow.

Join our team as a proactive and performance driven 

Executive Assistant

Are you a highly organized and proactive individual with exceptional communication and multitasking skills? Are you looking for an exciting opportunity to support the top-level executives of a leading global company? If so, Siemens Mobility AS is seeking an Executive Assistant to provide comprehensive administrative support to our CEO, CFO, and the executive management team.

Siemens Mobility is a renowned provider of innovative mobility solutions that shape the future of transportation. As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our executive office, enabling our leaders to focus on strategic decision-making and driving business growth. In this position, you will be exposed to, and collaborate with, a wide range of people from all levels of the organization. You will have a unique proximity to the executive management team, gaining deep insight into the operation of our diverse organization and the chance to build an extensive network. The role provides excellent learning and development opportunities.

To excel in this position, it’s essential to be well-organized, proactive, capable of handling stress, and adaptable. You thrive in surroundings marked by simultaneous tasks, complexity, unexpected events, and dynamic schedules. You pay attention to details while keeping a holistic view.

Key responsibilities:

• Work closely with the CEO, CFO and the executive management team. Proactively advise on- and coordinate their schedule, including calendar management, travel arrangements, expense reporting and meeting coordination.
• Plan and organize management meetings. Facilitate and prepare agenda, minutes of meetings. Follow up and ensure progress of decisions in meetings according to deadlines.
• Prepare and edit correspondence, presentations, and reports for executive-level review.
• Act as a liaison between the executives and internal/external stakeholders, maintaining effective communication and managing information flow.
• Conduct research, gather data, and prepare reports, presentations and other materials to support decision-making processes and contribute to the development of business strategies.
• Collaborate with cross-functional teams to streamline processes and identify opportunities for increased efficiency.
• Take initiative in suggesting and implementing innovative ideas and digital solutions to enhance workflow and productivity.
• Assist with special projects and initiatives as assigned by the executives, demonstrating flexibility and adaptability in a fast-paced environment.

Qualifications:

• Higher education in business, finance, engineering, or similar.
• Motivated by the combination of both strategic tasks and more hands-on deliveries.
• Strong digital mindset with a curiosity for exploring and adopting new technologies and tools.
• You have a growth mindset, eagerness to learn, and a drive for continuous improvement.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Analytical and strategic mindset.
• Strong written and verbal communication skills in both Norwegian and English. German communication skills would be an advantage.
• A service minded and “can do” attitude and ability to adapt to quickly changing situations and needs.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Experience with larger/global international companies is an advantage.

Joining Siemens Mobility means being part of a dynamic and innovative team that is shaping the future of transportation. If you are a resourceful and proactive individual who thrives in a fast-paced environment, we invite you to apply for the position of Executive Assistant. Together, we can drive sustainable mobility solutions and make a positive impact on the society.

What’s in it for you?

We offer an environment characterized by great pride and great professional expertise. In addition, you will benefit from the following:

• Inclusive and diverse culture where you can be yourself and join DEI communities.

• We offer flexible ways of working to encourage your work-life balance.

• You will be a part of a value driven company where the leadership plays an important role for the overall mission of Siemens.

• We celebrate the fearlessness to think differently and to break new ground.

• Great global career opportunities.

• Individual development plans.

• Be a part of a collaborative team who wants to make a change.

• We put our people first and value their wellbeing, therefore we offer company healthcare activities.

Want to be a part of our journey?

We are looking forward to receiving your online application latest by 7th April 2024. Applications are evaluated continuously. We use background checks as part of our recruitment process.

About us:

Siemens Mobility is the world’s leading provider of mobility solutions that enable the efficient, safe and environmentally friendly transport of people and goods – and help improve the quality of everyday life for millions of people on all continents. Driven by innovation, we develop intelligent solutions for the increasing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems and rail electrification.