Administrative Coordinator

With Aibel you have a chance to develop your career through a range of projects in renewables and oil and gas. We call ourselves Engineering Pioneers. Whatever our job is, we approach it with creativity, curiosity and a drive to find new and better solutions. First we imagine the future. Then we build it.

We are looking for an Administrative Coordinator to strengthen our Administration department in Oslo. As an Administrative Coordinator you will have an integral role in our exciting projects. 

About the position
We are looking for an Administrative Coordinator with strong organizational skills, attention to detail and the ability to multitask effectively. This position is essential for the smooth functioning of Aibel’s projects and often serves as the backbone of our operations.

Responsibilities and tasks include

• Correspondence repository work towards Client, subcontractors, partners and others
• Proof-reading (English and Norwegian)
• Communication with project members in various Aibel locations
• Communication with Client, contracts and subcontractors
• Project manning in internal resource planning program
• Coordination of requests of request for project personnel (onboarding) and project seating charts
• Arranging kick offs, milestone celebrations and other project related events 

Qualifications

• Completion of upper secondary school
• 3-5 years experience from similar work
• Preferably experience with working in mulit-lingual companies
• Experience from project work
• Proficient in Office 365 (Teams, Sharepoint, Word, etc), Adobe, other systems?
• Good communication skils in English and Norwegian, both written and spoken

Personal qualities

• Structured, accurate and systematic
• Excellent organizational skills with attention to detail
• Strong interpersonal and communication skills
• Ability to organize and coordinate multiple tasks and priorities in parallel in a fast-paced environment
• Positive, service-minded and flexible

Become our colleague
Aibel offers many career opportunities. With us, you can work across disciplines, build competence and develop your own potential. This contributes to a vibrant and engaging work environment. We also offer flexible working hours, and our welfare clubs have a wide range of activities and training opportunities for all our employees.

Our overall strategy is to strengthen and grow the company's strong position within various energy segments, including offshore wind, oil and gas and hydrogen. At the same time, we always pursue new opportunities. Aibel sees social responsibility as a fundamental prerequisite, and sustinable development is therefore a natural part of our guidelines, work procedures and decision-making processes.

We value diversity and work targeted to secure inclusion of all employees.

Can you identify with our values, and are you inspired by our vision?Then we would like to hear from you!

Application deadline and contact information:
For questions regarding the position, please contact:
Bente Hanse, Department Manager Administration,  911 28 369, bente.hansen at aibel.com
Work Place: Oslo
Application deadline: 01.04.2024