Have you got the passion&heart to build a lively office culture?

HUB Ocean is a foundation established by Aker and the World Economic Forum. Our mission – which deeply inspires us - is to change the fate of the ocean by unleashing the power of data, technology, and collaboration. We have the ambition to become the world's ocean data collaboration hub. As such, the world's data and our Ocean Data Platform are at the core of all our operations. 

Our brilliant office manager Annetta is moving next door and now we are looking forward to getting to know YOU – our next office manager & executive assistant!

We seek candidates with the passion and heart, wanting to build and drive a positive and lively office culture. That, and in combination of getting the job(s) done. You will be our go-to person for our dedicated team, offering support and assistance

Job purpose  

Your role is to ensure our day-to-day operations run smoothly, supporting our CEO and team, and contributing to a great atmosphere which you will help create. You will also be administrating some of our HR-related processes. 

Deadline for application: 

On-going - and no later than Nov 5, 2023

Responsibilities include

• Coordinate meetings, events and travel arrangements for CEO with enthusiasm and precision 
• Daily running of office, managing supplies, vendors, invoices and services. 
• Help maintain and further create our great office atmosphere. 
• Administer HR-related work tasks 
• Opportunity to grow within other HR-related tasks & responsibilities
• Organize events in close collaboration with communications. 

Required qualifications and experience  

• Bachelor´s degree or experience from related field
• More than 3 years of full-time experience within PA, office management, and/or HR
• Fluent in Norwegian and English, with good communication and interpersonal skills
• Exceptional ability to handle multiple parallel tasks and get things done
• Digitally comfortable working in the cloud and with common digital tools (Word, Excel, Powerpoint, Teams, Google Meet, Zoom, HR-platforms etc)
• Ability to synthesize business information and recapture the essence
• Exposure to HR-related work tasks is an advantage
• Experience in handling international C-level stakeholders is a plus

Desired Characteristics  

• Enthusiasm and positive interest in contributing to a healthier ocean  
• Dynamic and proactive approach  
• Self-driven, flexible and organized when it comes to prioritizing tasks  
• Share knowledge, experience, and information effectively through oral and written communication
• Growth mindset to explore new areas, new ways of working and new solutions
• Share candid opinions and dare to challenge the status quo
• Ability to work independently and as part of a team

 We offer              

• Competitive salary and benefits (including pension plans, insurance, health care and more)  
• Opportunity to work with great people on projects that create real impact 
• International working environment 
• Free staffed gym 
• All the tools you need to be productive 
• Open and friendly company culture 
• Access to the private medical clinic 
• Flat structure with direct access to decision-makers 
• Opportunities for growth and development 
• New, attractive offices