Project Admin Assistant

For client we are looking for Project Admin Assistant for administrative support for future projects.
This is a Temporary position, can be duration 1-2 years.

Responsible for administrative support in a project.

Tasks:

• Assist with start-up procedures and systems, based on the administrative requirements in the contract
• Handling electronic correspondence and filing
• Assist with coordination of information with employees/colleagues, client and sub-contractors
• Assist with reviewing of incoming correspondence and documents
• Assist with collecting input to weekly and monthly reports
• Handling of travel arrangements (booking of flights, hotels, rental cars, visas, etc
• Handling meeting- and event arrangements
• Assist with updates of organization charts
• Support matters related to office layout, equipment and services
• Follow-up vacation lists
• Assist with mobilization- and demobilization of project personnel
• Assist with input to project personnel data system (MPP)
• Submit IT equipment, both hardware and software, and follow up IT costs
• Have knowledge of project duties, scope, organization and progress
• Transfer knowledge by training and coaching others in admin systems and routines

Knowledge/skills required:

• Minimum 3 years experience from project work, admin project tasks and client contact
• Excellent oral / written communication skills in English and Norwegian
• Excellent IT knowledge and use of collaboration tools (e.g. MS Office, Planner
• SharePoint, ProArc/Time, SAP, Teams)
• Experience with client contact Service attitude, proactive, flexible and customer minded
• Efficient and capable of handling many work tasks at the same time

Educational background:

• This position requires either college/university degree and/or experience from project work, including high school

Start: November/December 2023
Duration: 1 Year
Location: Fornebu
 

Are you the one we are looking for? Please apply directly via the ad and attach your updated CV, as well as information about when you may be available.

For questions, please do not hesitate to contact Senior Advisor, Mona Solbraa-Bay mobile 916 19 409 Mona.solbraa-bay@randstad.no

NB! Because of GDPR, we can not process applications via email

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