Project & Tender Purchasing Manager

Job Description:         

• Main contact towards the suppliers / bidders for all deliveries required at tender and project stages
• Overall Responsible of all purchasing related items (Supplier sourcing, selection, cost evaluation, negotiations) for each tender and/or project; electrical material, mechanical accessories, equipements, installation services, manpower, on site support, offshore services.
• Discuss with the Tender/Project team the best subcontract structure before launching the RFX, identify the packages that will require full subcontract (complex) or just a PO (Simple) & the best approach (timing, preliminary commitments, back-to-back , )
• Prepare and maintain the Procurement Plan (PP) identifying the Category Purchases and all other items in cooperation with project team
• Have the full knowledge of the Client contractual requirements specific for Purchasing
• Send RFQ package to the suppliers, receive and analyse offers, deviations, clarifications & enter in due course into the most appropriate agreement after negotiations
• Ensure that all necessary clarifications and input from the Suppliers are taken forward to the Client
• Source new suppliers and follow up qualification of all suppliers necessary for the Tender/Project; Ensure that suppliers are approved, and that all necessary information is registered in supplier database before entering into any agreement; organise supplier audits when needed.
• Follow strictly the General Management Procedures (GMP) before placing any order.
• Ensure high quality and efficient project execution by close follow up of suppliers, contracts and deliveries.
• Focus on the potential savings and TCO;
• When possible, establish and maintain valid frame agreements with unit rates, prices and options ready to be called off.
• Participate and lead (as defined in Project Model) necessary teams meetings deemed appropriate for the proper execution of the purchasing activities (clarifications, negotiations, kick off with suppliers, Purchasing Transfer meeting or any other internal team meeting,...)
• Before 9th of each month, report savings in due course using clients tool, PCS – Savings compared to budget (so called P&L Savings), Cost avoidance/savings compared to first offers (so called Purchasing Performance) or Cash impact (when terms of payment are modified)
• Be aware and follow the Division of Responsiblities between the Tender/Project Purchasing Manager and the Tender/Project Category Manager
• Participate actively in the Risk meetings by identifying risk links to supply chain
• Ensure compliance with the Group Code of Ethics and particularly implementation of the Group rules and policies related to the relations with agents and consultants, competition law and the annual actions of the Ethics Compliance Program
• Participate actively in department meetings and prepare when requested
• PO creator in SAP; Invoice approver in Basware

• Fluent in English
• Master degree in Engineering, Business or Supply Chain
• Extensive Experience from relevant positions may compensate for formal education
• Minimum 5 years of experience in Procurement / Category Management / Supply Chain with proven records of fruitful negotiations or commercial achievements
• Curious, willing to understand the purchasing technical need to a sufficient level to discuss and challenge suppliers.
• Appetite to negotiate with suppliers / Extensive Negotiation skills (LRN, e-auction, negotiation strategies, physical auctions)
• Knowledge of various Sourcing and e-sourcing platform
• Team player /  Organised / Ability to coordinate many stakeholders and keep good track of discussions
• Strong commercial & Proactive mindset
• Ability to communicate and search for information
• Ability to develop a network both inside the company and externally
• High working capacity  and resistant to some high pressure periods
• Ability to multitask and prioritize
• Experience with SAP obligatory
• BI & Ariba Knowledge is an advantage