We are looking for an Office Manager at an ambitious international school.

We are looking for someone who could be the link within our school community and is not afraid of wearing different hats to maximize business efficiency and convenience daily. You should be able to take the initiative and be creative with the drive to “get things done”.

Key Objectives of the Position 

The Office Manager is a crucial role with a range of internal and external customers to deal with. Attention to detail and excellent administration skills are a must as is the highest level of professionalism. 

The combination role as the admissions officer and office secretary is to support the admissions and marketing strategy for driving attraction, recruitment, and retention of students at SDIS, as well as to ensure the smooth operations of the school. 

Role and Responsibilities: 

Admissions officer:

• Act as the first and continual point of contact for prospective families from inquiry through to the enrolment of new students at the school; 
• Organize and conduct visits for prospective parents, ensuring the maintenance of high-quality customer care at all times; 
• Undertake regular and timely follow-up to all inquiries, visits, and applications to meet minimum response times;
• Provide information and advice to applicants on Admissions from first inquiry through to enrolment,
• Work diligently in a team approach towards set student number targets;
• Cascade information promptly about students to relevant staff;
• Effectively participate in initiatives to drive student recruitment and enrolment opportunities;
•  Follow best practice Admissions procedures and engage in ongoing development and training.

  Office Secretary: 

• Maintains office services by organizing office operations and procedures;
• Maintain student attendance records, including preparation and verification of daily student attendance, processing parent's requests of absences, entering enrollment information into the attendance system, and preparing required attendance reports on a daily, weekly, and monthly basis;
• Process the staff’s request of absence sick note and arrange substitutes and maintain staff attendance records for supply teachers;
• Apply students’ transportation to Kolumbus and coordinate with taxi company if needed; 
• Maintain site use of facilities, records, and calendars for after school activities by community groups;
• Compose school-wide communications, correspondence, and a variety of newsletters, memos, emails, and forms and update the schoolmaster calendars;
• Process orders of supplies and other school equipment;
• Assist with student medical needs and administer first aid and/or prescribed medication as necessary;
• Follow up on parent’s payment of school fees;
• Scan invoices to accountant;
• Administer Skolemelk portal;
• Send or stop emails and mails

Qualifications:

The position of Office Manager requires that the successful candidate has: 

• 2-4 years experience with office management/HR-related tasks
• Experience of working in an administrative role would be advantageous.
• Organized and well structured
• Proactive - take on any task and fix it
• General good IT competence
• Excellent Norwegian and English written and verbal skills
• Experience in working in the education industry is a plus

Personal Qualities 

• Excellent interpersonal skills and the ability to communicate confidently with parents, students, colleagues, and feeder school staff.
• Strong attention to detail.
• Excellent IT skills, including experience of working with databases.
• Team player with a desire to produce work to a high standard.
• Flexible and proactive approach.
• Friendly and efficient telephone manner.
• Excellent time management and an ability to work under pressure and to deadlines.

If you are interested in the position, you can:

1. Send application on Finn.no
2. Or apply with a letter in the form of a personal statement outlining your motivation and strengths. Include your most recent CV. Send applications to: employment(a)sdis.no