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We are looking for an Administration Officer (AO) to the Group Legal Director/Group Legal Counsels

As the AO to the Group Legal Director/Group Legal Counsels you will join Group Legal (GL), consisting of approximately 25 lawyers and support staff in Europe, Asia, the Middle East and Americas. Group Legal is responsible for legal issues in DNV globally, and the section is headed by the Group Legal Director, located at group headquarters at Høvik, Norway.

As the AO you will provide support to the wider Group Legal team at Høvik. 

The position requires understanding for legal work processes, handling of confidential information and strong organizational skills.

Your key tasks and deliveries include:

• Support Group Legal Director/Group Legal Counsels in day-to-day operations including: manage calendar and Outlook inbox
• Support GL in respect of follow-up of tasks and actions, filing and maintenance of records
• Schedule and arrange meetings (physical, telephone and video) and conferences/seminars, including inviting relevant parties, making travel arrangements, and making meeting room/hotel reservation.
• Draft, review and follow up correspondence, legal documents, minutes of meetings etc.
• Creating presentation material (Power point)
• Collect and analyze information; represent attorneys by communicating and obtaining information; following-up on delegated assignments; know when to act and when to refer matters to an attorney.
• Maintain client confidence by keeping client/attorney information confidential.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Assist in the preparation of administrative reports; expense statements, timesheet and other personnel records.
• Support the Subject matter lawyer for IP with handling of routine-issues concerning the portfolio of trade-marks under the DNV umbrella
• Maintain legal library (physically and electronically)
• Reconciling invoices

Position Qualifications

• Educational degree in a relevant discipline.
• Education as 'Paralegal' or 'Advokatsekretær' is considered an advantage
• Previous experience as a legal secretary in a law firm is relevant.
• High attention to detail and strong organizational skills
• In-depth knowledge of standard Microsoft Office applications, in particular Outlook, Word, Excel and Power Point
• Solid communication skills, both soft, oral and written
• Professional proficiency in English and Norwegian, both written and oral - working language is English

We are looking for a dedicated, proactive and service-minded professional with a creative problem-solving attitude, who takes pride in delivering results of high quality. You are independent, yet collaborate well with others. You work well under pressure and manage to maintain your composure in stressful settings. As the work environment is high-paced, you are expected to determine work priorities in a structured and efficient way.