Are you our next Administrative Assistant?

Job Description

• Provide general administrative support to assigned group(s) within Field Development & Projects
• Various department administrative services such as
• Mail handling / classification
• Document handling
• Communication overview for the base organization and early phase projects
• Filing system
• Travel arrangements
• Assist in manpower overview and planning for the base organisation and early phase projects.
• Coordinate with HR, functional supervisors and other as required for all personnel moves in and out of – IT Requests, office, relocation/ office plan's etc.
• Assist to Organize meetings and with required room bookings and meeting calls
• Maintain vacation plans and department manpower overview
• DOA – Support the set up DOA in the managers absence as required
• SAP Support to base organization and early phase projects (P.O.’s , Call-Off’s, SES/invoice handling)
• Provide assistant support using computer software like PowerPoint, Excel, etc. to prepare presentation material, data tables, etc.
• Assist early phase projects in License work (partner meetings, L2S, JV coordination)
• Support in the preparation and issue of monthly reporting for the base organization and early phase projects
• Other administrative support as required

Qualification Requirements

• Good knowledge of organization and systems
• Organization and systems, administrative routines/guidelines as these pertain to secretarial function
• Good interpersonal skills and be "service minded"
• Use of standard software tools like e-mail, Word, PowerPoint and Excel
• SAP experience
• Document handling experience
• Ability to learn new processes and acquire new skills
• 6-9 years experience

DUE DATE: 08.07.2021

DURATION: 31.07.2023

LOCATION: STAVANGER, NORWAY