Position as Personnel Coordinator/Scheduler available!

Mission
Analyze and chart company’s personnel planning while liaising closely with various departments ensuring all projects needs related to personnel are met in an optimal manner, by reducing cost in compliance with internal procedures.

Scope of Work

• Ensures that company have available workshop and traveling personnel for all planned projects and has the oversight to make judgments concerning upcoming operational requirements based on timely information, and by use of manpower plan and similar tools,
• Optimizes personnel availability by coordinating time off and holiday periods for workshop and traveling personnel in conjunction with workshop supervisors and field operations supervisor, 
• Allocates qualified personnel to upcoming projects and keeps this updated according to latest project changes at all times in close collaboration with Project Manager and Supervisor, Field Services,
• Supports commercial services with traveling crew availability in relation to quote preparations;
•  In conjunction with project manager(s) ) /field operations  supervisor, identifies any shortcomings in personnel certifications, visas and other required papers for upcoming and ongoing projects,
• Responsible for ensuring allrequired certifications, visas and any other papers required for all operations,
• Keeps a track of all workshop and traveling personnel’s certifications, visas, etc. validities and notify HR of upcoming renewal requirements by use of Dynamics and similar tools, to ensure all are updated and filed,
• Responsible for organizing accommodation, flights, transportation and project specific training for traveling crew
• Ensures flow of correct  and timely information to traveling crew members regarding traveling details, changes and other requirements related to Visas, certifications etc
• Liaises with project manager(s)/field operations supervisor and Global mobility specialists regarding visa  requirements and applications,
• Provides status reports to management and make recommendations to facilitate sound and effective decision making related to size of available workshop and traveling crew.

• Minimum 5 years’ experience in an administrative role preferably in a services environment, 
• Strong IT skills in systems like Microsoft office suite, and ERP system(s) (Dynamics or similar),
• Excellent interpersonal skills and ability to envision long term perspective and needs,
• Team player, stress resilient, able to multitask and to take personal initiatives,
• Good communication skills in Norwegian and English, both written and oral. 
• Knowledge about offshore industry and offshore industry personnel requirements.