Document Controller

Job description:

• Establish and maintain document information records in document management system.
• Perform tasks according to described processes and project specific procedures to achieve necessary results in quality, delivery and efficiency.
• Authority to report weaknesses in document production to Project Document Lead and/or MPM Project management.
• Perform the work proactively, in accordance with the clients policies and procedures, and to achieve documentation quality as specified or implied by contract documents and the clients specifications.
• • Perform and participate in project mobilization activities, as defined by MPM Project lead. This includes tasks related to requirement clarification; definition and agreement of procedures for information management, including documents to be sent to client and the information transfer processes
  • Develop, implement and follow up the necessary procedures and plans for information management in the project, including transfer of data to Client’s systems.
  • Create supplier and customer records and document numbers as required and prepare documents for transmittal to client according to project specific procedures.
  • Handle and register all outgoing transmittals according to project document control procedure.
  • Receive and handle incoming and outgoing transmittals (client and supplier).
  • Check document quality according to check list for document control.
  • Ensure the document management system is correct and up to date and on a regular basis participate in documentation planning updates.
  • Review and give input to requirements related to supplier documentation, in particular project specific requirements not covered by standard processes and to be included in P.Os.
  • Participate in meetings and review boards, as required.
  • Prepare and send documentation status and follow-up reports for project and client as applicable, report deviation and propose actions in order to secure project milestones.
  • Contribute to training of document controllers and other project personnel in document handling procedures and usage of documentation tools.
  • Identify and give input to improved methodology for execution of document control work to document lead in project and manager of documentation group as relevant.
  • Handling MPM Production Manual including establishing Production Manual Index
  • Produce and compile final documentation and MRB documentation for MPM projects, including production of MRB indexes and certain other documents as required
  • Upload all production reports into ProArc

Qualifications:

• High school diploma or equivalent
• Minimum 4+ years work experience
• Good understanding of the organization, project team and procedures as defined in BPMS
• Ability to read, understand and explain procedures and instructions in job related documents
• Ability to work in Microsoft Office applications
• Ability to work in SAP, E-plan, Pro-Arc and other relevant systems
• Good understanding of the Documents Control function within the project
• Proficient in MS Office applications, SAP, E-plan, ProArc and other relevant systems
• Capable of following instructions and performing tasks as defined in relevant procedures
• Ability to evaluate alternatives and make decisions within established procedures
• Accuracy and attention to detail important
• Ability to identify deviations to set procedures, understand implications and contribute to problem resolution or improvements.
• Ability to meet deadlines and manage priorities is important
• Strong verbal and written communication skills in English and Norwegian
• Ability to work in a team orientated environment is important
• Ability to communicate ideas and concepts in order to facilitate problem resolution.
• Understanding and ability to communicate within a diverse cultural environment.
• Ability to receive constructive feedback and coaching and respond appropriately.
• Must be familiar with document control process operations in ProArc system.
• Knowledge of Supplier Document Handling and procurement procedures is preferred.
• Be able to work with multiple stakeholders for different projects across several locations in a global environment. 
• Service minded and able to represent the client in contact with our suppliers and clients.

CV must reflect required qualifications specified.

Start date: Asap
Duration: 3 months with possible extension
Place of work: Stavanger, local candidates only

Please note that all applications for positions must include:
Updated CV
Two references with contact information
Relevant testemonials
Information about availability
Please contact us if you are interested in this assignment and have the required qualifications.