Executive Assistant

Executive Assistant

Executive Assistant

Country: Norway

If you enjoy working in a dynamic environment, proactively supporting leadership, then this could be your next step. In the position, you’ll be a trusted partner to the CEO, Chief of Staff and the Executive Management team — bringing structure, anticipating needs, and making sure key meetings, events and forums and related travel and administration are planned and executed with quality. This is a great match for someone with previous experience as an Executive Assistant who thrives in a fast-moving environment and takes pride in providing excellent service and follow-through.

Main responsibilities:

• Own end-to-end calendar management and meeting logistics for the CEO, including coordination with internal and external stakeholders and acting as a gatekeeper for requests.
• Prepare meeting agendas, briefing packs and follow-up actions; handle sensitive/confidential correspondence and coordinate responses on the CEO’s behalf.
• Coordinate CEO travel and logistics, and manage related administration (including expenses and approval flow for relevant expenses).
• Support the Chief of Staff with planning, execution and follow up of Executive Committee (ExCo) meetings and selected events (logistics, catering, scheduling), ensuring smooth delivery and clear outputs.
• Act as stand-in ExCo Secretary when needed, working under the Chief of Staff’s direction
• Supporting Executive Committee and Senior Management team with the planning and co-ordination of cross-functional meetings and events
• Contribute to planning and execution of internal/corporate events in collaboration with Internal Comms and other functions.

Skills required in this role
You’ll likely thrive here if you’re naturally structured, calm under pressure, have a collaborative mindset and enjoy anticipating what’s needed before others ask and proactively delivering on promise:

• Experience: Previous experience as an Executive Assistant and/or in administrative support for senior forums; experience from banking/finance or management consulting is a plus, though not a requirement.
• Education: minimum Bachelor-level degree or compensatory relevant experience.
• Competencies & skills: Strong administrative capability; confident with MS Office (incl. PowerPoint); solid written communication in English as well as Norwegian; experienced in performing desk-based research; comfortable using AI tools; strong coordination and stakeholder communication skills; driving licence.
• Personal characteristics: Organized and proactive, independent, adaptable in changing environments, quality-conscious, open-minded, team-oriented, and execution-focused.

We offer:

• An opportunity to work in a large, high-performing international company, in a dynamic environment that is constantly changing
• A corporate culture that is professional, yet informal, customer and value driven
• Highly competent and dedicated co-workers with strong collaboration across the Nordics
• A high level of diversity and multi-cultural working atmosphere
• A strong focus on learning and development
• Multiple sports and social events

We perform background checks on all relevant candidates. For positions that require authorization and/or confirmation of suitability, a police certificate of good conduct and credit check must be presented. Background check is carried out with prior consent from the candidate.

We will be assessing applications ongoing, so do not hesitate to apply. Final deadline for the application is 27th of March 2026.