Administrative advisor at the Arctic Council Secretariat

The Arctic Council Secretariat (ACS) serves and supports the work of the Arctic Council, and particularly the successive Chairships of the Arctic Council. The ACS is currently composed of 14 employees from the Arctic states, and is based at the Fram Centre in Tromsø, Norway http://www.arctic-council.org

The Arctic Council Secretariat is strengthening its team and is now looking for a full-time administrative advisor.

Description and duties

The Administrative advisor will under the direction of the Head of Administration have the following tasks and responsibilities:

• Provide general administrative support including tasks related to finance, accounting, refund of VAT, purchases and reporting requirements related to funding agreements.

• Provide HR support in connection with recruitment processes including on- and offboarding of staff and communication with appropriate Norwegian authorities.

• Be responsible for ACS archives and archiving routines.

• Support the Chairship team with the planning, preparations and logistical coordination for various Arctic Council and Chairship meetings, conferences, and other events as relevant. 

• Be responsible for monitoring the AC Chair and ACS inboxes, coordination of general ACS correspondence, and maintenance of distribution lists.

• Carry out other tasks as relevant in support of the ACS Work plan
  

Ideal qualifications for this position include:

• Relevant university degree at minimum bachelor’s level

• Previous experience with administration, finance, document management/archives, HR, service and support

• Strong organizational skills and ability to multi-task and prioritize

• A solutions-oriented mindset and a flexible, service-minded disposition

• Strong English language capabilities, both oral and written

• Eagerness to work in an international and multilingual environment

In addition to skills and experience mentioned above, the following will be considered an asset:

• Proficiency in a Nordic language

• Experience with SharePoint

Requirements

In accordance with the ACS Staff Rules, article 5.2, applicants for this position MUST be a citizen of one of the eight Arctic States (Canada, Kingdom of Denmark, Finland, Iceland, Norway, Russia, Sweden and USA). This is an absolute and non-negotiable requirement.

Terms and remuneration

Appointments to the ACS are made for a four-year contract with a six-month probation period. Contracts may be extended for up to four additional years (eight in total) if in the interest of the Arctic Council.

We offer a competitive remuneration package including moving allowances. Membership in the Norwegian social security scheme as well as a private pension scheme will be provided. The position is categorized in the General staff category, and the annual salary will be in accordance with the salary levels in the ACS Staff rules and based on professional experience and qualifications. Additional details, including the Staff rules are available on the Arctic Council website https://arctic-council.org/

 Application process

Please forward your resumé and a letter of interest (PDF only) to recruitment@arctic-council.org

The file name of your resumé and letter of interest must include your family name. The subject line in your e-mail must include your full name and phrase “ACS Administrative advisor”.

The deadline for receipt of applications is 26 February 2026. The date for commencement will be agreed upon with the successful candidate.

 For more information, please contact the Head of Administration, André Skrivervik; andre@arctic-council.org

The Arctic Council Secretariat (ACS) serves and supports the work of the Arctic Council, and in particular the successive Chairships of the Arctic Council. The ACS is currently composed of 14 employees with representation from almost every Arctic state, and is based at the Fram Centre in Tromsø, Norway