Executive Assistant / Executive Business Partner to CEO and Group Leadership Team Glamox

Glamox is on an exciting journey of growth and transformation. As a global provider of lighting, we are investing in the future of our business and strengthening how we create value for our customers.

Through our Commercial Excellence Program, we are introducing new ways of working and organizing ourselves to better meet evolving customer needs and market dynamics. We are full of energy and ready for Glamox 2.0. As a part of that we are looking for a new Executive Business Partner for our CEO, and Group Leadership Team (GLT). This exciting role will partner with the CEO to drive priorities, ensure execution, and support key business initiatives.

This is a high-impact role where success is defined by getting things done, not by title or visibility.

Why this role?

• Unique exposure to top management and decision-making.

• You will work closely with a global CEO, and get to know the inner workings of running a global company.

• Steep learning curve and fast development.

• Opportunity to grow into broader business and leadership roles.

Key responsibilities

1. Drive and lead CEO Agenda & Execution. Support the Group Leadership team. 

• Structure and drive the Group CEO’s priorities and weekly agenda. 

• Manage calendar, mail, logistics, and meeting preparation when needed. CEOs interface internally and externally. Organize travel schedules, executive meetings, and details for the CEO. 

• Participation in Group Leadership meetings and ensure follow-up on decisions and push initiatives forward and together with the GLT team. 

• Preparation of logistics for Glamox board meetings and executive visits 

• Digitalize to-do lists and decisions. 

• Supporting and securing the Glamox Oslo office is an inspiring, engaging and great place to work for our employees. 

• Handle vendors and facility management.

2. Board & leadership support 

• Prepare high-quality boards and leadership materials. 

• Coordinate executive meetings end-to-end (agenda, content, follow-up). 

• Ensure decisions are translating into action across the organization through stakeholder management.  

3. Strategic projects & Initiatives 

• Support or lead cross-functional initiatives (growth, digital, internal improvements).

• Responsibility for our key leadership events together with Group Marketing and Communication. (Leadership gatherings, All-Hands meetings, Business Dialogue) both physically and online incl Leadership messaging.

• Enjoy arranging events for employees at the Oslo office in collaboration with the Social Committee, including our Christmas and Summer Parties. 

• Coordinate analysis decision support.

• Use digital tools, data, and AI to improve efficiency and decision-making.

• Help drive smarter, faster ways of working across the organization.

Who we are looking for

• Bachelor or Master Degree, with strong academic results.

• 1-3 years of experience in a relevant role managing multiple stakeholders.

• We are looking for someone at the start of their career or with an aspiration to grow.

• Top notch skills in Microsoft tools; Outlook, Team, Excel, Word.

• High positive energy and strong drive – you bring momentum and make things happen.

• Service-minded and low ego – you take pride in enabling others to perform in a good way.

• Execution-focused – you follow through and deliver, not just suggest.

• Structured, detail-oriented, and reliable.

• Digitally savvy and curious (tools, AI, data).

• Strong communication skills in English, preferably Norwegian.

What success looks like

• The CEO’s agenda is clear, prioritized, and executed with pace

• Meetings are well-prepared, efficient, and lead to concrete outcomes

• Key initiatives move forward with ownership and follow-up

• The organization experiences higher speed and better execution

Please send your application via our application portal. We will assess applications as they come in, so please send in your application ASAP.

We would like to see your CV and cover letter, highlighting how you have helped in organizing key projects and managing multiple stakeholders. We are really looking forward to hearing from you!

Please note that this role is based in Norway, at our Oslo office. You must have residence and right to work in Norway.

For questions, please contact Frida.vassgard.hakonsen@glamox.com

Glamox is a Norwegian industrial group that develops, manufactures and distributes lighting solutions for the global professional market. Our mission is to provide sustainable lighting solutions that improve the performance and wellbeing of people. We are a leading supplier to the world’s marine, offshore and wind markets, and a significant supplier to the professional building market in Europe. 
 
The Glamox Group employs around 2 200 professionals, with sales and production in Europe, Asia and America. In 2024, the annual turnover reached NOK 4 487 million (EUR 381 million). We offer our solutions through a range of quality lighting brands, including Glamox, Aqua Signal, Luxo, Norselight, LINKSrechts, Küttel, Luxonic, ES-SYSTEM, LiteIP, Luminell, MARL and Wasco.