We are looking for an experienced Senior Lead Document Controller

We are seeking a highly experienced and detail-oriented Senior Lead Document Controller to lead our document control function. This role requires extensive knowledge of Proarc, proven experience in leading document control teams, and a strong understanding of industry standards and regulatory requirements. In addition to leadership responsibilities, the role includes hands-on document control tasks and collaboration across departments and projects.

The position reports to Contracts & Supply Chain Director.

Tasks and Responsibilities

• Develop, implement, and maintain document control processes, procedures, and policies to ensure compliance with company standards.

• Maintain, develop and optimize the document management system.

• Supervise and lead a team of document controllers to ensure timely and accurate document processing.

• Collaborate with internal departments, project teams, and external stakeholders to ensure seamless document flow.

• Ensure all documentation is properly categorized, version-controlled, and archived in accordance with internal and regulatory requirements.

• Conduct regular audits and quality checks to ensure documentation accuracy, completeness, and compliance.

• Provide training and support to team members on document control systems and best practices.

• Act as the primary point of contact for document control issues, escalations, and coordination with client document control teams.

• Support the preparation of documentation for regulatory audits, and project handovers.

• Perform routine document control tasks to support project and operational needs.

Qualifications:

• Bachelor’s degree in Business Administration, Information Management, or a related field (or equivalent experience).

• Significant experience in document control, with at least 3 years in a senior or lead role.

• Extensive hands-on experience with Proarc document management system is required.

• Experience with leading document control teams and/or implementing document management systems in large-scale EPC or offshore projects.

• Strong knowledge of industry standards and regulatory requirements (e.g., ISO 9001, API, NORSOK, DNV).

• Familiarity with project lifecycle documentation, including engineering drawings, vendor data, and technical specifications.

• Proficiency in other document management systems is a plus.

• Excellent organizational, leadership, and communication skills.

Personal Qualifications:

• High attention to detail and ability to manage multiple priorities under tight deadlines.

• Motivated and driven by work in the interface between project execution framework and operational project work.

• Ability to proactively identify and implement innovative, practical solutions to optimize work methodologies, ensure consistent progress, and mitigate operational and project-related risks.

We offer:

At Novenco, there are good opportunities for development in a diverse work environment with many helpful colleagues. Our locations at Rosenholm Campus offer a new and modern workplace with a good canteen, parking facilities, and electric car charging.

For more information, please contact HR Manager, Marit Ulfsby Rensmoen, mobile +47 906 37 496. If you are ready for a new challenge, please send your application as soon as possible and no later than June 8, 2025. Applications will be reviewed continuously.

Since 1947, Novenco has been at the forefront of HVAC+R innovation, providing top-tier solutions for marine, offshore, renewables, and navy sectors. With a rich legacy originating in Denmark, and with our own factories, we have grown to employ more than 200 skilled professionals worldwide. At Novenco, we pride ourselves in understanding and meeting our customer needs through commitment, performance, cooperation and respect in all parts of our processes, from Business Development to Sales, Project Execution, Engineering, Procurement, Manufacturing and After Market. Our employees are our most valued assets and key to our customers’ and Novenco’s success!

Our Mission: We provide reliable HVAC+R solutions adapted to our customers’ needs through our committed organization.

Our Vision: We are recognized as the no 1 HVAC+R partner in all the markets we serve.

Our Values: Customer Focus, Commitment, Performance, Cooperation, Respect.