Tender Coordinator

The Contracts and Procurement department is responsible for a large share of the activities related to our field development projects, of which has a major impact to our overall project success.

We are responsible for all contracts and supplies when executing development projects offshore Ghana. Personnel in the department will be working with internal stakeholders, international suppliers and across our offices in Oslo and Accra.

You will be part of a team that is responsible and can impact the overall cost, execution and risks of our projects. There will be many challenges and opportunities to think along new lines, find solutions and make things work. We are a united team that must cooperate across disciplines and cultures, while continuously developing our skills and competencies.

Responsibilities and tasks:

The Tender Coordinator will manage facilities for major tender processes and maintain tender and contract files including contractual correspondence. This position will be responsible for handling service contracts and purchase orders. Additionally, it will provide admin support related to ongoing contracts/business activities, including day-to-day office and clerical tasks.

Communication:

• Professional handling of market sensitive and confidential information
• Serve as primary contact person for Aker Energy Bid Evaluation Team in regards of responsibility for daily routines and security

Organization and Administration:

• Provide high quality customer service using professionalism, confidentiality, and good judgment
• Provide full Admin support to the team and other departments across the organization with various administrative tasks, such as ordering hotel, flights, etc.
• Monitor and assist in handling of office and service contracts
• Evaluate, implement and provide recommendations for improvement of office processes including, but not limited to, mailing and filing correspondence, placing orders,
• Create and maintain useful databases for the department (access control list)
• Collaborate during reorganization and restructuring of administrative units

Other duties:

• Process room reservation requests and facilitate access control
• Submit timely reports and proposals as required
• Contribute to the further development of procedures and best practices
• Contribute to a positive working environment with good cooperation and communication within the project and its stakeholders

Qualifications & personal attributes:

• BSc/BA in office administration or relevant field is preferred
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Good experience with Sharepoint, ProArc, PIMS or other relevant document filing systems, both with technical and administrative documents
• Proven experience as an office support, office assistant or relevant role; qualifications in secretarial studies will be an advantage
• Familiarity with office management procedures and basic accounting principles
• Highly motivated and well organized with commercial mindset
• Great attention to detail, strong organizational skills and the ability to maintain confidentiality
• Strong interpersonal skills with an ability to maintain a high level of customer service
• Ability to work creatively and independently
• Able to multi-task and prioritize projects while working collaboratively as a team member
• Excellent verbal and written communication skills in English

We offer:

• We offer opportunities to learn and challenge yourself or mentor others
• Flexible employee package that can be adjusted to suit the changing needs of your life
• Competitive compensation program

Contact information:

If you are interested in this position please do not hesitate to submit your application by clicking on the “apply" icon on this web page.

For further information please contact:

Elisabeth Ferreira, Senior Recruiter, NES Advantage Solutions, Tel: +47 239 66 549

NES Advantage Solutions is Aker Energy’s recruitment partner.